Protecting Actors: Film Charter

Companies willing to accept the terms and conditions documented below may display the Protecting Actors Film Charter Shield on job listings, audition breakdowns or recruitment postings, online or in print.

This Agreement sets out the best practise which should be observed by companies producing student and low-budget independent films.

This Agreement cannot be used for any of the following:

Auditions

The Company will ensure that actors receive all information, including relevant sides and the proposed format of the audition at least 2 days prior the agreed date.

Auditions will be held in a suitable, private setting and not in a private residence or public place.

The Company will endeavour to see actors at the time agreed and where auditions are running over an hour late, actors will be notified.

The Company will ensure that actors have a comfortable place to wait for the audition.

Pre-Production

The Company will provide the actors with the following no less than 7 days prior to the intended start date:

The company will provide actors with a print out of the final script.

Remuneration

The company will set up a deferred payment agreement; actors will be shown and agree to the deferred payment agreement at least 7 days prior to the intended start date.

The deferred payment agreement must take into account remuneration in the case of the production securing distribution or a different commercial deal at a later date. Remuneration will be agreed by both parties prior to the shoot.

The film may be shown:

The film may be shown at one-off ticketed events with actors’ permission.

Travel expenses

Travel expenses will be agreed prior to the start of the production period and all monies paid on daily bases. Actors will provide the company with receipts.

If the shoot location is remote or outside the local area, the company will cover all travel expenses.

On location

If actors are required to stay overnight on location, the company shall provide reasonable accommodation. Reasonable accommodation must have hot and cold running water, bathing and heating facilities, be clean and hygienic, and provide one bed per actor.

Any actor, with the agreement of the company, may arrange their own accommodation for the whole (or part) of the shoot provided that he/she notifies the company in writing within 1 week of being informed of the shoot schedule.

A hot meal will be provided on location at least once every 6 hours.

If the shoot requires actors to stay overnight on location, all three meals or agreed per diems will be covered by the company. Per diems will be paid on the first day of shoot.

Hours of work

It is understood that working arrangements will be flexible and subject to negotiation between the parties.

Call sheets will be provided at least 12 hours prior to call time.

The Working Time Regulations mean that no more than 48 hours a week, on average, may be worked. This average should be calculated over the length of the run of the production, from the first day of principal photography to the wrap day.

All actors will have a rest period of at least 12 hours between the time they are dismissed and the time they are recalled.

Meal breaks will take place at least once every 6 hours, for no less than 30 minutes and no more than 1 hour.

There will be no more than three 8 hour long night shoots in any 7 day period.

Costume, property, hair & makeup

The company shall provide all costume, hairpieces, wigs, specialist make-up etc. and shall ensure that they are kept clean and in good repair.

Should the actor agree with the company to use his/her own property for the Production, the company shall undertake to make good any loss or damage from the Production Budget.

The company will immediately reimburse any actor required to purchase make up, wardrobe or haircuts.

Health and safety

The company shall effect and maintain Employer's Liability Insurance for all actors during working time. (add suggestions). All call sheets will include the name of the insurer and the policy number.

The company shall provide and maintain safe and healthy conditions of work in accordance with Health and Safety legislation for the time in force.

The company must have a written Health and Safety Policy which shall be communicated to all actors. and shall include:

Procedure for risk assessments. This must include an obligation to add a written risk assessment to all call sheets (to be sent to actors, at least 12 hours before call time). Provision for training to be given to actors where appropriate. The company shall be responsible for providing all necessary protective clothing and equipment.

Health and Safety information, including a risk assessment and information on the nearest hospital and police station, will be added to all call sheets.

A Health and Safety walktrough, where each risk is pointed out to actors, will be conducted on the first day of principal photography and at each new Location.

The company shall not require any performer to do stunt or hazardous work without first obtaining, from that performer, express written consent prior to the commencement of the performer's services in the film. The company will fully discuss the physical requirements of the role at the time of audition or interview.

Use of double

The company agrees not use doubles or dub the actor without prior notification.

Nudity

The casting call will specify if any roles are expected to include nudity or sex scenes. The actors will be notified of any auditions requiring nudity and will be allowed to have a person of their choice present at that audition. Auditions will not require full nudity.

The set will be closed to anyone not involved with the project while sections that include nudity or sex scenes are filmed.

No still photography will be allowed while sections that include nudity or sex scenes are filmed.

Actors have a right to withdraw consent prior to filming the scenes; in these cases the company will be allowed to double the performer. Actors cannot withdraw consent to any already filmed scenes.

Showreel material

The company will provide actors with a final copy of the film no later than 6 months after the wrap date. The actors will be allowed to use the final copy for showreel purposes.

Crediting

The company will credit actors in relevant promotional material, any websites and IMDb.

The company will add the film to imdb if the production meets the listing criteria.

Equal opportunities

The Company must have an Equal Opportunities Policy and must adhere to it in practice and monitor it regularly.

Implications

By signing this Agreement, The Company is committing to adopt all the terms outlined above.

Should the company fail to meet these obligations, the company will allow Protecting Actors to publish its name and details on their list of blacklisted companies for a period of 12 months or until all the above terms have been met.